Administrative Support Specialist

3 weeks ago


Amman, Amman, Jordan Bapco Full time
Job Description

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist at Bapco. This role will provide administrative support to our office operations, ensuring seamless day-to-day activities.

Key Responsibilities:
  • Visa Support: Assist in the visa process for traveling employees at our Amman office, ensuring timely and efficient processing.
  • Inventory Management: Handle inventory, including stationery and groceries, to maintain a well-stocked office environment.
  • Financial Administration: Receive and provide bills to the driver, ensuring accurate and timely financial transactions.
  • Cleaning Services: Follow up with the finance team to ensure cleaning services from our vendor are covered each month.
  • IT Support: Order SIM cards for new joiners and arrange for new laptops when needed.
  • Client Relations: Assist with ordering gifts for clients during special occasions and arrange airport pickups and drop-offs with the driver.
  • Event Planning: Book places or restaurants for team-building activities and reach out to the concierge for any issues.
  • Reception Services: Greet visitors and escort them to the concerned parties, book meeting rooms for client meetings, and organize food and beverage.
  • Office Setup: Arrange the office setup for visits from external parties and assist with corporate gifts.
  • Employee Invoicing: Prepare employee phone deduction invoices.

This is an exciting opportunity to join our team and contribute to the smooth operation of our office. If you are a motivated and detail-oriented individual, we encourage you to apply.



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