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Administrative Support Specialist

2 months ago

Amman, Amman, Jordan APCO Full time
{"title": "Administrative Support Specialist", "content": "Job Summary

APCO is seeking an experienced Administrative Support Specialist to provide high-level administrative support to senior leadership based in the United States. This role will work closely with the Chief of Staff to ensure seamless execution of administrative tasks, maintain accurate records, and provide exceptional customer service.

Key Responsibilities
  • Calendar Management: Coordinate senior leadership's schedules, appointments, and meetings to optimize productivity.
  • Finance and Expense Oversight: Ensure timely submission of time and expenses by senior leadership into the company's finance system.
  • Vendor and Contract Administration: Handle vendor registrations, process purchase orders, and manage related documents.
  • Travel Coordination: Collaborate with the Travel Team to arrange business travel, including flights, accommodations, visas, and transportation.
  • Document Management: Execute contract submissions into the company contract management system and manage related Docusign tasks.
  • Special Assignments: Provide administrative support for special projects, including desktop research, writing, and other tasks as needed.
Requirements
  • Educational Qualifications: Bachelor's degree in business administration or a relevant field.
  • Communication Skills: Excellent written and verbal communication skills in English, with strong interpersonal abilities for professional interaction with all organizational levels.
  • Remote Work Proficiency: Familiarity with remote work tools, including video conferencing, cloud services, and Microsoft Office Suite.
  • Professional Experience: Proven track record as an Administrative Assistant to C-level executives or senior management.
  • Adaptability: Flexibility to adapt to changing needs of senior leadership and remote work dynamics.
  • Organizational Abilities: Exceptional organizational and time management skills, with capacity to multitask and prioritize in a fast-paced setting.
  • Discretion and Attention to Detail: High level of confidentiality and attention to detail.
  • Cultural Awareness: Sensitivity to cultural differences within a global team.
About APCO

APCO is a global advisory and advocacy firm helping leading corporations, foundations, and governments navigate a complex world and create lasting impact. With over 1,200 employees across 80 markets, APCO provides public affairs, crisis & reputation, impact, corporate reputation, and global solutions services.

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