Administrative Support Specialist
8 hours ago
- Agenda Management: Coordinate and manage the schedules of senior officers to ensure seamless organization and productivity.
- Document Preparation: Develop and prepare presentations, reports, and other documents for senior officer meetings, ensuring accuracy and timeliness.
- Meeting Planning: Organize and coordinate meetings, both internally and externally, for senior officers, including travel arrangements and logistics.
- Expert Visits: Coordinate and facilitate visits from experts, both within and outside Jordan, to support their missions and tasks.
- Financial Accuracy: Verify the accuracy of purchase requests (PRs) before presenting them to senior officers for signature, ensuring compliance with financial regulations.
- Information Circulation: Ensure the smooth flow of information within the sector, keeping employees informed about business activities and collecting feedback as needed.
- Customer Support: Respond to and resolve VIP customer complaints, working closely with relevant parties to provide timely feedback.
- Information Management: Analyze, manage, and filter information flows (mail, phone calls, emails) to preserve senior officers' time and direct them to relevant parties.
- Work Continuity: In the absence of senior officers, direct work flows to the right channels, ensuring smooth continuity of sector activities.
- New Recruit Integration: Ensure a smooth arrival and integration of new recruits into the sector, facilitating their work and increasing their loyalty to Orange.
- Equipment Maintenance: Ensure that all necessary equipment for senior officers' daily work is available and functioning properly.
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