Administrative Assistant
1 week ago
Cewas Middle East is the regional branch of Cewas Global, a Swiss nonprofit organization that supports innovation in water and sanitation, and other environmental subsectors. Cewas offers professional training, coaching, mentorship, and market development interventions for green innovators and entrepreneurs, while creating improved market opportunities for innovations in water and sanitation, solid waste management, agritechnology, and energy.
Cewas is seeking an Administrative Assistant to support the local team in project and office administration. The potential starting date for this position is August 15th, 2024.
Key ResponsibilitiesThe Administrative Assistant will provide administrative and financial management support to the Cewas team in Jordan to ensure efficient operations and management of projects, leading to smooth functioning of the organization and compliance with donor requirements. This role requires a proactive individual with a strong administrative and/or finance background and prior experience working with donor-funded NGOs.
Scope of Work- Administrative Support:
- Manage day-to-day administrative functions, including scheduling of meetings and handling correspondences with partners and beneficiaries;
- Support in planning of workshops, training sessions, and conferences, including all logistical aspects related to venue selection, catering, transportation, and accommodation of participants;
- Support in data collection, data entry (surveys and forms), and archiving where needed;
- Coordinate with participants, vendors, and partners to ensure smooth communication pre and post events implementation;
- Manage the procurement of office supplies and equipment;
- Financial Administration:
- Assist in resolving vendor invoices, payments, and cash reimbursements;
- Ensure proper documentation and filing of financial records related to project activities in alignment with Cewas financial management processes.
Qualifications:
- Education: A minimum of a Bachelor's degree in Business Administration, Procurement & Supply Chain Management, Logistics Management, or any other related field;
- Experience: Minimum of three (3) years of administrative experience, preferably with at least one (1) year in an International NGO;
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.);
- Strong organizational and time management skills;
- Excellent written and verbal communication skills in Arabic and English (B2 Level);
- Experience in event planning and management;
- Familiarity with financial management and procurement is a plus;
Key Competencies:
- Attention to detail and ability to navigate through multiple tasks simultaneously;
- Strong work ethic and ability to maintain confidentiality;
- Adaptability, flexibility, and ability to work in a dynamic work environment;
- Ability to work independently and as part of a team;
Remuneration and Benefits:
- Salary range is set according to the candidate's expertise and skills;
- Work with a multidisciplinary and resourceful team in the Middle East;
- Free access to Cewas learning and training resources;
Application Process:
Interested candidates should submit the following by [insert date]. Please include Administrative Officer Application in the subject line of the email.
- Up-to-date CV/resume;
- A 1-page cover letter describing competencies and relevance to the role (non-AI generated).
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