Administrative Support Specialist

1 week ago

Amman, Amman, Jordan Orange Jordan Full time
Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to support our officers and managers in Orange Jordan. The successful candidate will be responsible for managing and organizing agendas, preparing presentations and documents, and planning meetings.

Key Responsibilities
  • Agenda Management: Manage and organize officers/managers' agendas to ensure smooth operations.
  • Document Preparation: Prepare requested presentations and documents for officer/manager meetings.
  • Meeting Planning: Plan, organize, and coordinate officer/manager meetings, both within and outside Jordan.
  • Expert Visits: Coordinate expert visits to facilitate their missions and support them in achieving their tasks.
  • PR Accuracy: Verify the accuracy of PRs before presenting documents to officers for signature.
  • Information Circulation: Ensure the smooth circulation of information within the sector to keep employees informed about business activities.
  • VIP Customer Support: Follow up and resolve VIP customer/employee complaints through coordination with concerned parties.
  • Information Flow Management: Analyze, manage, filter, and organize information flows to preserve officers/managers' time.
  • Work Continuity: Act as a contact point during officer/manager absence, directing work flows to the right channels.
  • New Recruit Integration: Ensure smooth arrival and integration of new recruits to facilitate their work and increase their loyalty to Orange.
  • Equipment Management: Ensure that all necessary equipment for officers/managers' daily work is available and functioning properly.

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