Administration Support Assistant

Found in: beBee jobs JO - 2 weeks ago

Amman, Amman, Jordan Danish Refugee Council Full time


Job Description

Description

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Under the direct management of DRC Regional Supply Chain Manager, Driver / Administration Assistant will be responsible for the safety of passengers and the maintenance of assigned vehicles through safe driving practices and proactive preventative vehicle maintenance; as well as assist with administrative task as listed below.

Duties and Responsibilities:

Responsibilities:

Be responsible for any vehicle (s)he is driving, transporting authorized DRC personnel on official duties. This includes collecting materials and suppliesDrive the passengers safely, keeping in mind the safety of passengers and belongingsAssist passengers in loading and unloading official belongingsEnsure Fill-out the vehicle logbooksSupport all go green initiative including any recycle activities or tasksBe responsible for DRC vehicle(s) being representative and clean (interior as well as exterior) at all timesPerform regular general vehicle checks (engine oil, brake oil, tire pressure, wiper fluid, radiator fluid, etc.)Ensure vehicle equipment and tools are clean and in placeFollow up and keep clean tracking of the fuel voucher and cards and report to the relevant staff when dueComplete and register the tracking information in the assigned trackers using MS excel/ SharePoint, etcRespect national driving lawsOther relevant tasks given by the Regional Supply Chain Manager

Administration:

Assist the Admin Officer with arranging hotel bookings for visitors when neededAssist the Admin Officer with coordinating staff visas, work permit, and residency permit, including but not limited to submitting and following up on application status with related governmental entitiesSupport the Admin Officer in coordinating events, meetings, and trainings when neededAssist the Admin Officer in monitoring stock levels of supplies and stationery to identify the required supplies for the office and guesthouseAssist in coordinating/arranging requests from the correct contracted suppliers when neededAssist the Admin Officer in coordinating airport pick-up and drop-off arrangements for staff/ visitors when neededAssist the Admin Officer with printing, scanning, and archiving of admin related documentsAssist Admin officer in managing the guest house logistical mattersUpdate relevant tracking sheets such as but not limited to (flight tickets sheet, phone bill sheets, visa application sheets, etc.)Any other related tasks requested by the supervisor

About you:

Experience and technical competencies:

At least (1) year experience in similar job, preferably in an NGO settingAt least (2) years of driving experiences preferably with INGOExperience with using Microsoft Office, including Excel, Word and OutlookExperience working with expatriates in an international company or an NGOExperience in filing and archiving

Education:

Valid driving license (Jordanian driving license category 4)Diploma or equivalent professional qualificationCriminal clearance certificate

Languages:

Proficient in spoken and written English and Arabic

Source:



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