Project Officer

1 month ago

Amman, Amman, Jordan International Orthodox Christian charities Full time
"International Orthodox Christian Charities

Position Code (IOCC-ENG


International Orthodox Christian Charities (IOCC) is an international non-governmental development and relief organization that responds, without discrimination, to those who are suffering and in need, to enable them to continue to improve their own lives and communities and to have means to live with dignity, respect, and hope.


IOCC seeks Project Officer & Engineer to implement shelter and economic empowerment project(s) that provide emergency cash assistance to address shelter needs in the host community; support and equip refugee and vulnerable Jordanian women in supporting shelter rehabilitation in their communities; and conduct new shelter construction and upgrades to refugee shelters in Azraq Refugee Camp.


Summary:


The Project Officer & Engineer will work under the Project Manager on the implementation and monitoring of assigned IOCC project activities related to shelter (cash assistance and rehabilitation) in close coordination with IOCC's partners and/or contractors.


General Responsibilities:

Responsibilities will include, but are not limited to:

  • Implement IOCC shelter project(s) in the field and ensure that contractors and/or local partners are implementing the project(s) according to specifications set by the Country Representative and Project Manager, IOCC, and donor(s)
  • Provide relevant technical expertise, including technical input and guidance, to contractors and/or sub-contractors, particularly for activities focused on the rehabilitation of shelters, during project implementation
  • Ensure timely implementation of the project(s), following the work plan(s) and meeting deadlines set by IOCC and donor(s)
  • Regularly monitor IOCC shelter activities and complete site visit reports, as necessary
  • Support the selection of beneficiaries, as well as shelters to be rehabilitated, according to criteria set by IOCC
  • Ensure complete files for each project participant, including (but not limited to) completed vulnerability and technical assessment with required supporting documents, bills of quantity (BoQs), other needed documentation, and before, during, and after photos
  • Participate in the procurement process, as necessary, and support the monitoring and control of project expenditures to ensure that project spending is in line with the budget and spending plan in coordination with the Project Manager and Finance & Administration Manager
  • Participate in assigned coordination mechanism meetings, provide updates to relevant staff on these meetings, and follow up on meeting action items
  • Support coordination with relevant government entities and local authorities, as directed by the Project Manager, to support project implementation and overall project coordination
  • Participate in all meetings held between IOCC and contractors/sub-contractors related to the rehabilitation of shelters, review and sign-off on project-relevant documents, obtain copies of signed project receipts, and participate in project-related decision making
  • Regularly update the Project Manager on work in-progress completed by IOCC's local partners and/or contractors in the field and submit weekly reports, including all information regarding project(s) implementation
  • Serve as a liaison between project participants, landlords, and project management
  • In coordination with the Project Manager, sign-off on all hand-over, project-related documents/ reports with contractor(s) and/or local partners related to shelter activities
  • Complete needed documentation for project-related payments in coordination with the Project Manager and the Finance Department
  • Support the development of concept notes and proposals for new projects and provide recommendations for new project activities
  • Carry out any additional task, as requested

QUALIFICATIONS

Knowledge and Skills:

Strong planning and organizational skills; spoken and written communication (Arabic fluency required, English a plus); strong team player with ability to work collaboratively with a multicultural and interdisciplinary team, including coordinating with multiple stakeholders and partners; time-management skills; ability to produce accurate work while under pressure and tight deadlines; excellent computer skills (particularly Microsoft Word, Excel, PowerPoint, and Outlook); data collection, sorting, and analysis; technical shelter expertise required with a degree in engineering or architecture a plus.


Competencies:

Ability to build strong personal and organizational relationships across a wide range of stakeholders, including internal and external staff, other organizations, and other contacts; sensitivity to cultural conditions and practices; adherence to procedures, regulations, local laws, and other requirements; ability to think strategically, analyze issues, and make appropriate recommendations; ability to maintain confidentiality and handle sensitive information with discretion; ability to operate within changing and challenging contexts; ability to travel frequently in-country to project sites (driving self).


Experience:
At least 3 years' experience in working in an engineering position in construction or rehabilitation, preferably with NGOs. Experience with cash programming, a plus. Experience working in non-traditional work environments, such as a refugee response and/or in a refugee camp, a plus. Experience with gender mainstreaming in projects or implementing gender-specific projects, a plus.

Certifications:
University/college degree in relevant field – such as Engineering – required. Valid driving license required. Significant relevant work experience will be considered in lieu of a degree.

CONTACTS/KEY RELATIONSHIPS

Project Manager – Direct supervisor; responsible for assigning and following up on daily tasks
Finance & Administration departments – Coordinate administration and arrangement of activities, as well as submission of payment requests, supporting documentation, and follow up on payments
IOCC's contractors – Coordinate, guide, and monitor implementation of assigned project, as assigned and in coordination with the Project Manager
Partner organization(s) – Coordinate with on implementation of assigned project activities and support capacity building

WORKING CONDITIONS / REQUIREMENTS

Primary work location is in Amman with frequent travel within Jordan to project field sites (including, but not limited to, Amman, Irbid, Karak, and Azraq Refugee Camp)
Awareness of local security situation and conditions
Professional personal dress, behavior, speech, and conduct in accordance with IOCC policies

"

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