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Finance Assistant
2 weeks ago
Overview & Responsibilities
Through its Jordan Country Office, IDLO maintains robust financial management and administrative systems that support the effective and compliant implementation of its activities in the country. The Finance team plays a critical role in ensuring sound financial planning, budget monitoring, expenditure control, and adherence to IDLO and donor financial regulations. Its work underpins the overall operational efficiency and accountability of the field.
Under the direct supervision of the Finance and Administration Manager, the Finance Assistant will provide financial services to IDLO Offices, including but not limited to Jordan and Palestine - (hereinafter the "field"), ensuring high quality, accuracy, and consistency of work.
Summary of functions:
- Matching supporting documentation (Goods Received Note, Purchase Order, Purchase Request, Bid Analysis, etc.) to vendor invoices, recalculating for mathematical accuracy, reviewing for a proper account and grant coding, and, when ready, processing payment
- Help in ensuring timely payment and liquidations of staff advances and reimbursement of travel expenses to IDLO staff members/experts
- Scan monthly financial supporting documents and upload files into IDLO SharePoint
- Organize monthly financial supporting documents and courier to the IDLO Headquarters
- Responsible for recording daily transactions on Navision
- Review implementing partner's reports and payment requests and submit findings to Finance and Administration Manager
- Assist in developing, organizing and maintaining all filing systems (both physical and computerized) maintained by the finance unit at the field level
- Maintain petty cash and accurately code and record petty cash transactions
- Assist in working with external and internal IDLO auditors
- Perform any other similar duties as required by the supervisor
Job Requirements
Academic Qualifications
- Secondary education with specialized certification in accounting and/or finance. University degree in finance, accounting or a related field is desirable.
- Candidates who are part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Languages
- Good oral and writing skills in English and Arabic language are required.
Work experience
- Minimum of three (3) years of relevant finance experience, preferably within international organizations with donor-funded programmes.
- Proficiency in using computers and standard Office Software packages (MS Word, Excel, etc.), with good knowledge of spreadsheet and database packages, and experience in handling of web-based management systems.
- Experience with Enterprise Resource Planning (ERP) financials, preferably Microsoft Dynamics NAVISION, is highly desirable.
Knowledge, Skills, and Abilities
- Experience ideally within an intergovernmental or international non-governmental organization;
- Demonstratable knowledge of financial rules and regulations and accounting principles;
- Experience in the usage of MS Office packages;
- Advanced knowledge of spreadsheets and database packages;
- Working knowledge and experience in the use of MS NAVISION ERP;
- Excellent written and verbal skills;
- Ability to work in a multicultural team;
- Good interpersonal skills;
- Good planning and organizational skills.
Terms & Conditions
For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and funding availability.
In addition, IDLO shall offer a yearly basic salary of USD 17,364 ,medical insurance, and leave entitlements, including in accordance with IDLO Employee Regulations and Rules.
This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.
Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.
IDLO is an Equal Opportunity Employer. We welcome applications of qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.
IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.
Application Deadline: December 31, 2025 at 11:59 PM
