Finance & Administration Manager

Through its Jordan Country Office, IDLO maintains robust financial management and administrative systems that support the effective and compliant implementation of its activities in the country. The Finance team plays a critical role in ensuring sound financial planning, budget monitoring, expenditure control, treasury management, Audit, and adherence to IDLO and donor financial regulations. Its work underpins the overall operational efficiency and accountability of the Country Office.

Under the supervision of the Programme Lead with dotted reporting line to the Regional Programme Accountant within the DFSS at IDLO Headquarters, the Finance and Administration Manager will work in close coordination with programme teams in IDLO Offices, including but not limited to Jordan and Palestine (hereinafter the "field"), as well as other relevant programme and operational teams.

Summary of functions:

• Effective and accurate financial resources management and oversight;
• Financial reporting on all activities including projects.
• Implementation of program finance management and operational procedures;
• Budget management for projects and office running costs. Including, preparation, monitoring and control;
• Ensure proper monitoring and compliance of sub-recipients and other implementing partners.

Key results expected:

1. Reporting:

•  Lead in the monthly financial close of the Country Office (CO) and the production of monthly financial statements, supporting schedules and reconciliations.
• Prepare relevant financial management reports of the country office, ensuring accuracy and timeliness, taking necessary corrective measures where applicable.
• Performing CO balance sheet account reconciliations on a timely basis and ensuring that differences or discrepancies are addressed in a timely manner

2. Accounts Payables:

•  Process all expenses generated at the CO level ensuring they comply with IDLO policies and procedures, accrual accounting and donor rules and regulations.
• Closely review procurement documents to ensure they comply with IDLO policies and procedures and donor rules and regulations, including but not limited to, ensuring that costs are program related, supporting documentation is complete, accuracy of amounts and proof of receipt of services or goods prior to payment.

3. Cash and bank management: 

• Review and consolidate monthly cash forecasts for the country office ensuring funds are fully reconciled before submitting to HQ for processing. This will include working with program staff to develop accurate cash forecasts.
• Ensure adequate controls around the management and use of cash, including appropriate cash counts and reconciliations on a periodic basis.
• Manage the risk associated with foreign exchange movements ensuring that measures are taken to reduce the CO exposure to forex movements. 

4.Grants and budget management: 

• Ensure costs are allocated in accordance with the approved program budgets and IDLO chart of accounts.
• Coordinate with program staff to prepare budgets to support new proposals or realignments and ensure full cost recovery is adopted as applicable. 

5. Sub-grants management:

•  Coordinate the sub-granting processes, monitoring and management systems to ensure effective and timely issuance, reporting and oversight of all sub-grants.
• Maintain sub-grant tracking sheet and filing system for all sub-grantees proposals, agreements, financial reports and outstanding advances.
• Review all sub-grant monitoring reports and prepare management summaries of findings and recommendations for discussion with the Country Manager.
• Ensure each sub-grantee submits financial reports in accordance with sub-grant agreements and review financial reports for reasonableness; verifying consistency in programmatic delivery and financial spending. 

6. Filing financial documents:

• Ensure all original documents are properly coded and filed for ease of future reference prior to shipment to HQ.
• Ensure that all electronic copies of all documents shipped to Rome are maintained at the country office, filed electronically and in sequence. 

7. Administration

•  Provide logistical support to Programs' activities; including, coordinating smooth implementation of and adherence to logistic and security procedures.
• Keep track of contractual agreements and assist users with contractual rights and obligations.
• Serves as the primary point of administrative contact and liaison with other offices, individuals, sub-grantees, and institutions on operational matters concerning the Program.
• Support in Human Resources management including leave management and payroll. 

8. Audit and compliance

• Be the lead contact at the CO on audit related exercises.
• Support the CO whenever audit requests are submitted, ensuring that the auditors are provided with the necessary supporting documents on a timely manner.

Education

• Bachelor's degree in Finance, Business or Accounting is required.
• Professional certification in accounting, from a recognized professional accounting institution – ACCA, CPA, ACA or equivalent will be an advantage.

Experience

• Minimum of 5- 7 years relevant experience in financial analysis, reporting, and accounting, preferably in an international working environment.
• Minimum of three years in supervising a team. 

Language

Fluency in Arabic & English.

Specific knowledge, skills and competencies

• Substantial professional experience with all aspects of financial accounting, including applying international accounting standards, with emphasis on IPSAS.
• Demonstrated work experience with Enterprise Resource Planning (ERP) systems, preferably with MS NAVISION.
• Knowledge of and experience with spreadsheet (advanced knowledge of Microsoft Excel is a must), database and word processing software.
• Demonstrable experience in donor budgeting and reporting.
• Proven ability to operate in a team environment liaising with a diverse team.
• Ability to work under pressure with tight deadlines, flexibility, and an entrepreneurial spirit. 
• Strong interpersonal and organizational skills and attention to detail.
• Enthusiastic and proactive attitude.
• Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization in achieving its objectives; and
• Keen sense of ethics, integrity, and commitment to IDLO's mandate.

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and funding availability.

In addition, IDLO shall offer a yearly basic salary of USD 40,296 ,medical insurance, and leave entitlements, including in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer. We welcome applications of qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application deadline: December 1, 2025