Filing Assistant

- Track incoming/outgoing files in the system and keep in the filing room when not in use by staff, in line with SOPs.- File correspondence/documents in the physical file and enter data in the database.- Ensure that an orderly and systematic filing system is maintained in the filing room (active and closed) for efficient and timely retrieval of files.-...

Track incoming/outgoing files in the system and keep in the filing room when not in use by staff, in line with SOPs.File correspondence/documents in the physical file and enter data in the database.Ensure that an orderly and systematic filing system is maintained in the filing room (active and closed) for efficient and timely retrieval of files.Ensure that...

Assists with maintaining complete and thorough inventory of all property of the Jordan WGA project Assists with maintenance of personnel files to ensure they are complete and accurate; establish and maintain a central filing system as requestedAssists with tracking local insurance contracts including health, personal accident, and propertyProvide support to...

-Assist in archiving all pending documents in staff personal files,-Assist printing scanning, filing all documents related to department responsibilities.-ability to use Shared folder to create staff files,-Scan all staff personal files (700 files approximately for current and resigned staff) available at HR unit using internally built archiving system.

Undertake case management activities in an assigned area or areas, such as file integrity, program access, pre-screening, field team, adjudications support, scheduling or pre-departure services.Assist in the efficient and effective management of refugee case files and medical records, including, if assigned, undertaking such duties as creating new case...

Undertake case management activities in an assigned area or areas, such as file integrity, program access, pre-screening, field team, adjudications support, scheduling or pre-departure services.Assist in the efficient and effective management of refugee case files and medical records, including, if assigned, undertaking such duties as creating new case...

Provide staff with policies when required;Assist in uploading the timesheet for staff on monthly basis Remind staff of submission of appraisal form, timesheets, and follow up on collecting form or data required for staff.File timesheets, leaves etcMaintain timetables, for contract reviews, renewals, IDs and serial number.Assist in calculating the leave...

Accounting WorkAssist the Finance Officer in preparation of disbursement plans in accordance with the Project Management Guideline.Ensures the management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reports.Prepares the monthly financial report based on the accounting application, with all...

Answer and direct phone callsOrganize and schedule appointmentsPlan meetings and take detailed minutesWrite and distribute email, correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new...

Maintain computerized and manual personnel records in line with internal procedures, regulatory requirements, and confidentiality requirementsCarry out all HR functions such as filing of personnel files, contracts preparation, assists in preparation of staff payroll, timely review of attendance sheets and timesheets, process staff leave requests, keeps leave...

Call and screen candidates according to pre-set criteria, provide shortlisted candidates to recruitment function, schedule interviews, follow up with candidates, provide full updates on interviewing statusAssist HR Operations in maintaining employees’ files, provide follow up on tasks as requested by HRO,Provide support in other HR functions as guided...

Assists the Managing director in all paperwork.Handles office filing and archiving. Handles office procurment and stationary.Coordinates with Airport for all permits.Handles employee attendance and leave balance.Prepares all types of employee letters as requested.

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.Providing real-time scheduling support by booking appointments and preventing conflicts.Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.Screening phone calls and routing callers...

Undertake case management activities in an assigned area or areas, such as file integrity, program access, prescreening, field team, adjudications support, scheduling or pre-departure services, and, as required, guide and monitor teams of Project Clerks and Project Assistants in organizing and completing case management activities in an assigned area....

About the jobCompany DescriptionMigrate is a leading business knowledge and networking company based in Amman, Jordan. We provide one-stop-shop outsourcing services to clients in the Middle East and North Africa region and other international markets. Our services include corporate services such as business support, financial services, corporate affairs,...

• Assist the CPD in administrative tasks including calendar and schedule management.• Organize, file, and maintain technical & administrative documentation.• Ensure smooth project administration and office management & operations in close collaboration with the Finance & Admin team and all team members.• Review incoming correspondence,...

Assist Graphic Designer in designing and developing computer graphics.Create graphic packages by utilizing packaging templates.Assist in the development of graphical presentations.Plan, design and develop graphics based on customer requirements.Update the company website with graphics and multimedia.Assist in the production and colorways of the new...

- Maintain computerized and manual personnel records in line with internal procedures, regulatory requirements, and confidentiality requirements- Carry out all HR functions such as filing of personnel files, contracts preparation, assists in preparation of staff payroll, timely review of attendance sheets and timesheets, process staff leave requests, keeps...

Handling incoming calls and other communications.Managing filing system.Recording information as needed.Greeting clients and visitors as needed.Updating paperwork, maintaining documents and word processing.Helping organize and maintain office common areas.Performing general office clerk duties .• Coordinating events as necessary.Maintaining supply...

Monitor petty cash payment requests on a daily basis and ensure the supporting documents and approval have been taken as per policies.Serve as a custodian of safe box, check books, vouchers and other finance documents/archivesManaging the petty cash to ensure compliance with the cash management policy and maintain the proper level of available cash in the...