Procurement Officer

3 weeks ago

Amman, Amman, Jordan Palestine Children's Relief funds Full time
"Procurement Officer

Job Description

Summary:

The position requires thorough review of technical specifications and quantities prior to procurement, ensuring an efficient and flexible process that optimizes value and cost savings.

Responsibilities include vendor communication on pricing and availability, tracking orders for timely delivery, and managing procurement in compliance with PCRF regulations and best practices.

This role overseas contract management prepares procurement documents, coordinates payment processes, conducts market research, and negotiates with suppliers.

Maintaining confidentiality and accurate procurement records, supporting internal procedures, and collaborating with team members and the Procurement Manager are also essential duties.


Responsibilities and Tasks:

  • Review and ensure receiving detailed technical specifications and quantities from requestors before issuing the purchasing activities.
  • Provide a strategic, efficient, and flexible procurement process that will deliver optimum value for money, cost savings, and the best quality of service.
  • Follow up with vendors regarding pricing, and product availability, and track orders to ensure timely delivery.
  • Oversee and manage the purchasing of services, materials, and products in compliance with PCRF rules, regulations, policies, procedures, and best procurement practices.
  • Oversee and follow up on all ongoing contracts, track their deadlines, and support in issuing admin, time, and cost modifications when needed.
  • Oversee the preparation of advertisements, Requests for Quotations/Proposals, Initiations to Bid, and coordination of their timely dispatch by hand, or email.
  • Coordinate and follow up on payments submission and gather all related documents when needed.
  • Manage the process of receiving, opening, and evaluating bids/quotations, preparing evaluation documents, and price analysis, in addition to contracts and agreements.
● Set up and lead negotiation meetings with suppliers to obtain the best value as necessary

  • Conduct market research for potential vendors when needed.
  • Coordinate with the finance department to avoid any discrepancies and to agree on the contract's payment terms and other financial supportive documents.
  • Interact with suppliers on a daily basis to resolve contractual and delivery issues and create and maintain good relationships with vendors/suppliers.
● Make professional decisions in a fast-paced environment

  • Support the procurement manager to manage and oversee all ongoing purchases, projects, and agreements.
  • Support the procurement manager with supervising remote purchases through supervising other abroad tenders.
  • Maintain appropriate records (soft and hard copies) to ensure that the procurement process, decision, and contractual agreement are accurately documented for accountability and audit purposes.
  • Assist in the development of internal procedures and documentation related to the procurement department and help to drive better procurement practices.
  • Demonstrate professionalism towards sensitive and confidential information.
● Work with other team members and the Procurement Manager to perform all assigned duties as needed

  • Undertake such other duties as are commensurate with the grade of the post.
Minimum Skill Requirements

● 5 years of relevant Procurement experience preferably on projects financed by international agencies

  • BA Degree in Engineering, accounting, or related business field from an accredited university.
● Excellent computer skills:
Word, Excel, and PowerPoint.

  • Ability to quickly learn and adapt to new systems.
  • Excellent knowledge of the local procurement procedures.
  • Very good knowledge of technical and operational aspects of procurement implementation.
  • The ability to work under pressure within teamwork arrangements.
  • Conscientious- detailed oriented, accurate, and precise attention to detail.
  • Working as a procurement officer in a medical relief program or having a medical background will be considered as an added value.
  • Has the ability to travel.
Other Requirements

● Maintain Confidentiality

  • Good command of the English language.
● Professional communication with co-workers, supervisors, vendors, donors, and directors

● Maintains a positive attitude and high standards of performance

● Passionate about the job - Ability to multitask, prioritize, and manage time efficiently

  • Hard-working- takes initiative.
Please use the below link to apply for the job:

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