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Supply Chain Officer FSR # 600

2 months ago

Amman, Amman, Jordan International Medical Corps (IMC), Jordan Full time
"nternational Medical Corps never asks job applicants for a fee, payment, or other monetary transaction.

If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct:
Please do not submit your CV or application to this website, it will not be considered for review.

Job Title:
Supply Chain Officer FSR # 600

Location:
Amman

Job Summary


The Supply Chain Officer is overall responsible for ensuring that all assigned Supply chain & Procuremnt tasks are properly executed and reported in the area of operation.

He/She will be responsible and accountable for executing and providing technical oversight in the field and performing all kind of procurement mainly "medical" & non-medical procurement in the field, or any other assigned activities in compliance with IMC , country and donor procedures, rules and regulations.

Keeps close contact with the management for guidance and technical support.

MAIN TASKS AND RESPONSABILITIES
Provide support to all Programs in compliance with IMC's SOPs. And enhances business coordination among the program, and finance departments.
Plan, coordinate, and execute all medical procurement activities for International Medical Corps programs
Manage and leads the prequalification process of the medical commodities suppliers.

Manage the medical referral tenders , contracts with private hospitals and ensure adding any extra services to the contracts .

Focal point with Medical Referral Project private hospitals in terms of communications related to amendments.

Conduct a market Survey to identify potential medical & non-medical suppliers, assess their capabilities, and negotiate favorable terms and conditions.

Oversee the bidding process, evaluation of bids, and selection of vendors, ensuring compliance with established procurement policies and procedures.

Manage procurement contracts, monitor supplier performance, and address any issues or disputes that may arise.
Monitor the prequalified vendor list and ensure that all documents are valid and available

Perform the regular inspection to IMC Medical Warehouse, and ensure that its comply to the JFDA , Local authorities , donors & IMC requirements .

Manage vendors database and complete the vendor registration and update on a regular basis
Assist Program /site focal point to prepare the GRN/ SRN on the system and ensure to be delivered to procurement or finance department
Ensure procurement processes comply with internal policies, donor requirements, and applicable laws and regulations

Represents positively International Medical Corps to government officials, community representatives, NGO Forums, partners and vendors in a positive and professional manner, and support timely data collection and submission of logistics reports to donors.

Assist the head of unit/department of the medical GIKs valuation, in line with applicable procedures, SOPs, and guidelines.

He/She will be responsible of managing the Medical & Non medical agreements, and follow up with the project managers, Management and lawyer to ensure that all lease agreement are renewed or terminated on the right time and in line with local law and IMC manual.

Effective coordination of the supply and receiving of goods and services (support the programs and Supply Chain team)

Coordinate with the Warehouse to ensure that all the required documents (GIO, Waybill and releases...) are available upon delivery and for permissions purposes.

Ensures that transactions are documented, stored and accessible as per standard procedures, and audit trail is in place.
Ensure all procurement documentation along with its audit trial is submitted correctly to the finance department.
Responsible for assigned activities compliance with IMC policies and procedures and applicable donor regulations and local laws.

Supports assessment and evaluation of risks impacting Logistics and ensures action plans are in place to mitigate, minimize or remove risks impact.

Perform other duties as assigned.

The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor regulations and local laws.

​

MINIMUM REQUIREMENTS
Bachelor's degree Supply chain, Pharmacy, Industrial Engineering or any other related field.
Proficient in computer applications, especially with MS Word & Excel
3+ year experience . minimum 2 years in humanitarian organizations , medical experience in related sector is highly preferred.
Excellent level of written and spoken English .
Strong organizational and problem-solving skills with analytic approach.

Ability to work within a team structure or in isolation, flexible, and can cope with stressful workloads and working with limited resources.

Child Safeguarding


International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.

Code of Conduct


It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.

If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps.

As applicable to the position, maintains a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards.

Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Equal Opportunities


International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed

"I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action".

Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.

"