Associate National Project Officer

1 week ago

Amman, Amman, Jordan UNESCO Full time
Associate National Project Officer

UNESCO is seeking a highly skilled and experienced Associate National Project Officer to provide administrative and logistical support to the Education Unit in the planning, implementation, monitoring, and evaluation of all programme activities.

About the Role

The successful candidate will be responsible for coordinating and overseeing the administrative and logistical support within the education unit for a large portfolio of projects and programmes. This includes guiding and overseeing the work of any administrative support staff within the unit.

Main Responsibilities
  • Programme & Coordination
    • Coordinate and oversee overall the administrative and logistical support within the education unit for a large portfolio of projects and programmes.
    • Facilitate daily coordination with the Ministry of Education, Ministry of Higher Education and Education Research, development partners, consultants, and other relevant counterparts and partners to support project implementation.
    • Assist in the preparation and organization of meetings, workshops, seminars, and other related events.
    • Prepare meeting minutes and support in the follow-up of action items.
    • Support in the update of project workplans; and development of terms of references for project activities.
  • Contract Management
    • Assist in each stage of contract management, through the preparation of contracts, documents for contract committee (when necessary), follow up on deliverables and deadlines, and processing payments in line with UNESCO administrative rules and regulations.
    • Support the development, and oversight of large and complex contracts, such as implementation partnership agreements through both preparation and implementation phases, while ensuring that effective monitoring and assurance mechanisms are in place in line with UNESCO administrative rules and regulations.
  • Budget & Financing
    • Assist in budget and financial management of projects, tracking project expenditure, preparations of budget revisions.
    • Conduct spot checks where necessary to ensure programmatic and financial compliance.
    • Provide support in the preparation of project proposals and budget.
    • Support in the preparation of requested information for audits.
  • Procurement
    • Carry out procurement procedures, including preparing request forms, obtaining quotations and preparing purchase orders in line with UNESCO administrative rules and regulations.
  • Translation
    • Oversee the translation, finalization, layout, design, printing, and dissemination of project-related reports and publications.
    • Provide support in interpretation and translation of documents from English into Arabic and Arabic to English as required.
  • Communication
    • Support with the development and implementation of a communication and visibility strategy for Education Unit programmes.
    • Support the development of communication and visibility materials.
    • Upload and organize photos and other communication and visibility materials related to the project, and for the Education Unit to the Education shared drive.
  • Other
    • Coordinate official travel of the Education Programme Specialist and the project team, including timely submission and follow up on Travel Authorizations, follow up on UNDSS security clearances, transportation arrangements, flight reservations, accommodation and travel claims.
    • Draft routine correspondence, letters, reports, as well as documents related to administrative matters.
    • Develop, maintain, and update database for files and records related to the project and other projects and programmes of the Education Unit.
    • Undertake any other tasks assigned by the Head of Office, Education Programme Specialist, and Project Officers, and provide administrative and logistical support to the Education Unit as needed.
Requirements

The ideal candidate will have:

  • Education
    • Advanced University degree (master's degree or equivalent) in a field of management and administration, education, social sciences, development studies or in a related field.
  • Work Experience
    • A minimum of two years of professional relevant experience in project management, project implementation including (operational/administrative support) in education or related fields.
  • Skills and Competencies
    • Excellent verbal communication and writing skills in English and Arabic.
    • Excellent coordination skills.
    • Demonstrated proficiency in basic office software tools (MS Office suite) and use of relevant IT solutions.
    • Strong organizational, planning and prioritization skills.
    • Ability to be proactive and work independently with minimal supervision.
    • Ability to work efficiently under pressure and in a multicultural environment.
  • Languages
    • Fluency in English and Arabic is mandatory.
Desirable Qualifications

The ideal candidate will also have:

  • Work Experience
    • Previous work experience (at least 2 years) in the field of education is an asset.
    • Previous work experience (at least 2 years) in the UN system, international organizations, or non-governmental organizations is an asset.
Benefits and Entitlements

UNESCO offers a competitive salary and benefits package, including:

  • 30 days annual leave.
  • Family allowance.
  • Medical insurance.
  • Pension plan.
Selection and Recruitment Process

Please note that all candidates must complete an on-line application and provide complete and accurate information. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

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