Logistics and Liaison Assistant FSR # 80

4 weeks ago

Amman, Jordan International Medical Corps (IMC), Jordan Full time

"International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review. 

Job Title: Logistics and Liaison Assistant FSR # 80 Gaza Mission

Location: Amman

BACKGROUND

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB SUMMARY

The logistics-liaison Assistant will provide essential logistical and operational support to ensure the smooth coordination between International Medical Corps and external stakeholders, such as suppliers, partners, government agencies, and other key actors. This role supports the timely and efficient delivery of goods and services per the organization's objectives.

Job responsibilities


Liaison and Coordination

Act as a liaison between International Medical Corps and local authorities, suppliers, and partners to facilitate permits, clearances, and other logistics-related matters.
Maintain and develop relationships with local stakeholders to support smooth logistics operations.
Support field teams in obtaining necessary approvals for the movement of supplies and personnel.


Logistics Support

Assist in the planning, coordination, and monitoring of the movement of goods, equipment, and personnel in accordance with operational needs.
Ensure the timely collection, transportation, and delivery of goods, including maintaining accurate records of shipments and inventory.
Support warehousing operations, including receiving, storing, and dispatching goods.


Documentation and Reporting

Assist in preparing and maintaining logistics documentation such as shipment records, customs clearance documents, and purchase orders.
Ensure proper filing and organization of all relevant logistics documents.
Support the preparation of regular logistics reports, including inventory status, shipment updates, and stock movements.


Procurement Support

Assist with procurement activities, including supplier identification, gathering quotes, and processing purchase requests in accordance with International Medical Corps’ procurement policies.
Follow up with suppliers to ensure timely delivery of goods and services.
Assist in monitoring contract compliance by suppliers and service providers.


Compliance and Accountability

Ensure all logistics operations comply with International Medical Corps' policies and donor requirements, including procurement, warehousing, and transportation processes.
Assist in conducting compliance checks and physical inventory counts, ensuring that records accurately reflect the movement and status of goods.


Other Responsibilities

Provide support in emergency response situations, coordinating logistics needs in collaboration with the emergency response team.
Assist in fleet management activities, including vehicle movement planning and monitoring fuel usage.
Perform any other duties as assigned by the Logistics Manager or other supervisors.




 

MINIMUM REQUIREMENTS


Bachelor’s degree in logistics, supply chain management, business administration, or a related field.
1-2 years of experience in logistics, supply chain, or a related field, preferably in a humanitarian or development context.
Strong organizational and time-management skills, with the ability to prioritize and manage multiple tasks.
Knowledge of local government procedures and regulations related to logistics, customs, and procurement (desirable).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong interpersonal and communication skills, with fluency in both written and spoken English (additional languages are a plus).
Willingness to travel to field sites when needed.


 

Child Safeguarding

International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed

“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.

Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed
"

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