Administrative Assistant

19 hours ago

Amman, Amman, Jordan Innovative Consulting Partners Full time $15,000 - $30,000 per year


Job Overview:-

We are seeking a detail-oriented and reliable Administrative Assistant to support our collections and accounts receivable process. You will play a key role in communicating with clients, managing financial records, and supporting cross-functional collaboration with account managers and the finance team.

This role is part of a larger administrative support team and requires excellent organizational skills, a proactive communication style, and the ability to stay on top of multiple moving parts in a fast-paced environment.

Key Responsibilities

  • Confirm with clients daily that invoices have been received and approved for payment via email and phone, and document communication in Excel-based collection logs
  • Prepare daily and monthly reports tracking invoice payment status, especially for invoices approaching or exceeding terms
  • Work closely with Account Managers to resolve invoice discrepancies or payment delays
  • Receive and deposit payments (checks and ACH) and record them appropriately
  • Process lien waivers daily or as requested
  • Prepare month-end metrics and reporting and help identify trends in payment behavior
  • Assist the admin team as needed with related tasks, documentation, or reporting

Work Schedule and Hours

This position follows U.S. Central working hours and days, meaning in Egypt/Jordan employees are expected to work from 4:00 PM to 1:00 AM, Monday to Friday.

Qualifications

  • Fluent in English (written and spoken)
  • 1+ years of experience in administrative support, accounts receivable, or collections
  • Experience with QuickBooks is preferred, but not required
  • Strong Excel skills and attention to detail
  • Ability to communicate clearly and confidently with U.S.-based clients and internal teams
  • Organized, self-motivated, and reliable under minimal supervision

Benefits

  • Social insurance
  • Quarterly bonus plan
  • Professional development and training
  • Medical insurance

  • Administrative Assistant

    1 week ago

    Amman, Amman, Jordan Arab Center Full time $20,000 - $25,000 per year

    The Arab Center for Research announces its need for an Administrative Assistant to support the daily administrative operations of the office. The role requires preparing correspondence, organizing files, scheduling meetings, and handling various office tasks with accuracy and efficiency.Responsibilities: Preparing and drafting administrative correspondence...

  • Technical Administrative Assistant

    19 hours ago

    Amman, Amman, Jordan ProgressSoft Full time 15,000 - 30,000 per year

    We are looking to recruit a technical administrative assistant who will be responsible for managing the concerned department's assets and tools, providing administrative assistance to support engineers' correspondence, manage all technical documentation, coordinating schedules and travel arrangements and confirming appointments,...

  • Executive Assistant

    19 hours ago

    Amman, Amman, Jordan human resources me Full time 15,000 - 30,000 per year

    Job DescriptionWe are looking for a new Executive Assistant to support ourexecutive team. You will manage mostly business related tasks for the team suchas creating reports, taking minutes, organizing travel and accommodation, andother organizational tasks. To do this role properly you should have a detailedunderstanding of the full Microsoft Office suite,...

  • factory lead assistant

    1 week ago

    Amman, Amman, Jordan JT International S.A. Full time 15,000 - 30,000 per year

    At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.To make a difference with us, all you need to do is bring your human best.What will your story be? Apply now  Learn more: Factory Lead AssistantThe...

  • Finance & Administration Manager

    19 hours ago

    Amman, Amman, Jordan IDLO - International Development Law Organization Full time $40,296 per year

    Overview & ResponsibilitiesThrough its Jordan Country Office, IDLO maintains robust financial management and administrative systems that support the effective and compliant implementation of its activities in the country. The Finance team plays a critical role in ensuring sound financial planning, budget monitoring, expenditure control, treasury management,...

  • Admin Assistant

    1 week ago

    Amman, Amman, Jordan Nord Anglia Education Full time 15,000 - 30,000 per year

    Amman Academy is one of the top international schools in Jordan and the world, and was recognised as an IB world school in 2006. It is a Pre-Kindergarten to Grade 12 private IB day school, teaching ages 3 to 19 bilingually in English and Arabic. The school is located in the heart of West Amman in the popular neighbourhood of Khalda. Job Description Main...

  • Clinic Admin Assistant

    19 hours ago

    Amman, Amman, Jordan Nord Anglia Education Full time 20,000 - 25,000 per year

    Amman Academy is one of the top international schools in Jordan and the world, and was recognised as an IB world school in 2006. It is a Pre-Kindergarten to Grade 12 private IB day school, teaching ages 3 to 19 bilingually in English and Arabic. The school is located in the heart of West Amman in the popular neighbourhood of Khalda. Job Description Main...

  • Outwards Reinsurance Assistant

    19 hours ago

    Amman, Amman, Jordan International General Insurance Full time $30,000 - $60,000 per year

    Job SummaryTo work within the Outwards Reinsurance department which buys / transacts purchases on behalf of the group to ensure that our balance sheet does not become impaired.Job DescriptionCompany DescriptionIGI - International General Insurance Co. Ltd. is a leading international specialist commercial insurer and reinsurer with a global portfolio...

  • Junior Exposure Management Assistant

    19 hours ago

    Amman, Amman, Jordan International General Insurance Full time $30,000 - $40,000 per year

    Job SummaryResponsible for recording IGI's exposures and accumulations on the Sequel Impact system for all relevant departments accurately and consistently for assigned LOB(s).Job DescriptionCompany DescriptionIGI - International General Insurance Co. Ltd. is a leading international specialist commercial insurer and reinsurer with a global portfolio...

  • Junior Underwriting Operations Assistant

    19 hours ago

    Amman, Amman, Jordan International General Insurance Full time $40,000 - $60,000 per year

    Job SummaryTo ensure all requirements related to data recording, report verification, MEMO preparation, and addressing operational queries are completed accurately and professionally, maintaining efficiency and adherence to company policies at all times.Job DescriptionCompany DescriptionIGI - International General Insurance Co. Ltd. is a leading...