Executive Assistant

3 days ago

Amman, Amman, Jordan human resources me Full time 15,000 - 30,000 per year


Job Description

We are looking for a new Executive Assistant to support our
executive team. You will manage mostly business related tasks for the team such
as creating reports, taking minutes, organizing travel and accommodation, and
other organizational tasks. To do this role properly you should have a detailed
understanding of the full Microsoft Office suite, be extremely fast at solving
problems and have experience as an executive or administration assistant in the
past.

Main Tasks:

  • Acting as the point of contact among executives, employees,
    clients and other external partners
  • Researching and conducting data to prepare documents for review
    and presentation by directors, committees, and executives.
  • Attend
    meetings and prepare minutes in addition to providing post-meeting follow-up as
    needed. 
  • Using
    various software, including word processing, spreadsheets, databases, and
    presentation software.
  • Manage
    efficient functioning of the Head Office through proactive communication with
    support services, operations and management. 
  • Performing office duties that include ordering supplies and managing a
    records database.
  • Responsible
    for maintaining correspondences (outgoing and incoming mails) in addition to maintaining,
    answering and routing correspondences.
  • Manage
    and maintain executives' calendar (appointments, meetings, calls …etc).
  • Co-ordinate
    travel arrangements for executives.
  • Handling basic bookkeeping tasks.
  • Undertake
    any other duties as required.

Knowledge and Skills:

  •       Proven
    experience as an executive assistant or other relevant administrative support
    experience.
  •        In-depth
    understanding of entire MS Office suite.
  •        Ability
    to organize a daily workload by priorities.
  •        Must
    be able to meet deadlines in a fast-paced quickly changing environment.
  •        A
    proactive approach to problem-solving with strong decision-making skills.
  •        Professional
    level English verbal and written communications skills.
  •        Discretion
    and confidentiality

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