Admin Assistant

Amman Academy is one of the top international schools in Jordan and the world, and was recognised as an IB world school in 2006. It is a Pre-Kindergarten to Grade 12 private IB day school, teaching ages 3 to 19 bilingually in English and Arabic. The school is located in the heart of West Amman in the popular neighbourhood of Khalda.

Main Requirements:

• A bachelor's degree in business administration or any other relevant field
• Minimum two years of experience with children in schools or relevant fields
• Non-criminal record certificate
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suit

Responsibilities & Duties:

• Answers telephones and transfers external and internal lines to relevant staff members.
• Answers telephones and follow up on inquiries from parents, teachers, and other staff members.
• Welcomes parents and schedules appointments.
• Monitors morning arrival of students and inform parents of repeated tardiness.
• Coordinates School Principal's meetings with students, parents and teachers.
• Gathers feedback about students from stage principles in preparation for meetings with parents.
• Performs general clerical duties including but not limited to: photocopying, faxing, mailing, and filing.
• Provides administrative support to the school principal.
• Creates and modifies documents using Microsoft Office.
• Ensure that all communications are being circulated and always on time.
• Translates all written communications (documents/ circulars/ correspondence/ meeting minutes).
• Maintains and updates the school principal's timetable. .
• Develops SOPs and forms to be used by the office.
• Follows up on important deadlines via email & phone calls.
• Records meeting minutes.
• Handles student issues and requests.
• Addresses parent concerns by following up with the different departments.
• Organizes and arranges for parent meetings.
• Ensures that the SharePoint is UpToDate with all documents.
• Ensures that students files are UptoDate and Maintained.

Key Qualities & skills:

• Strong Communication skills
• High levels of organization and time management.
• Solid IT skills
• A natural storyteller

Your attributes will be expected to be driven by the AA Values:

• Creativity and Innovation
• Integrity
• Well-being
• Collaboration
• Respect and Discipline
• Educational Excellence

If you choose to apply for this position, please be aware that there are several milestones you will need to complete, including but not limited to:

• Written Assessments
• Subject specific assessments (When & If needed)
• Demo Classes (For Faculty)
• Multiple interviews

You'll will also be expected to read and understand the following (as relevant to your position):

• The AA Guiding Statements: Mission & Values, AA's Vision of High-Quality Learning and Teaching, AA's definition of Global and Digital Citizenship
• AA policies: Child Protection Policy, Whistleblowing Policy, Assessment Policy, Inclusion/SEN Policy, Language Policy, Academic Honesty Policy, Positive Behavior Management and Discipline Policy, and others as they are developed.
• The IB Programme Standards and Practices
• AA Scope and Sequence of respective subject

Benefits

When you join a Nord Anglia Education school, you join a global community of over 15,000 people working together to support our students' success. We offer you unsurpassed opportunities to innovate and develop best practice across our family, to access extensive professional development, and to gain exceptional experience and career development in our schools. At Nord Anglia, you will have opportunities to progress more, learn more, and collaborate more.

At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils where we embrace all race, abilities, religions, genders, and cultures.

All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.

We welcome applications from suitable qualified persons from all diverse backgrounds

Please note, only shortlisted candidates will be contacted.