Administrative Assistant

3 days ago

Amman, Amman, Jordan Innovative Consulting Partners Full time

Job Overview:-

We are seeking a detail-oriented and reliable Administrative Assistant to support our collections and accounts receivable process. You will play a key role in communicating with clients, managing financial records, and supporting cross-functional collaboration with account managers and the finance team.

This role is part of a larger administrative support team and requires excellent organizational skills, a proactive communication style, and the ability to stay on top of multiple moving parts in a fast-paced environment.

Key Responsibilities

  • Confirm with clients daily that invoices have been received and approved for payment via email and phone, and document communication in Excel-based collection logs
  • Prepare daily and monthly reports tracking invoice payment status, especially for invoices approaching or exceeding terms
  • Work closely with Account Managers to resolve invoice discrepancies or payment delays
  • Receive and deposit payments (checks and ACH) and record them appropriately
  • Process lien waivers daily or as requested
  • Prepare month-end metrics and reporting and help identify trends in payment behavior
  • Assist the admin team as needed with related tasks, documentation, or reporting

Work Schedule and Hours

This position follows U.S. Central working hours and days, meaning in Egypt/Jordan employees are expected to work from 4:00 PM to 1:00 AM, Monday to Friday.

Qualifications

  • Fluent in English (written and spoken)
  • 1+ years of experience in administrative support, accounts receivable, or collections
  • Experience with QuickBooks is preferred, but not required
  • Strong Excel skills and attention to detail
  • Ability to communicate clearly and confidently with U.S.-based clients and internal teams
  • Organized, self-motivated, and reliable under minimal supervision

Benefits

  • Social insurance
  • Quarterly bonus plan
  • Professional development and training
  • Medical insurance

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