Executive Support Specialist

5 days ago

Amman, Amman, Jordan APCO Full time
Job Summary

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at APCO. As an Executive Support Specialist, you will provide administrative support to members of our senior leadership team, working closely with the Chief of Staff to ensure the smooth operation of our global operations.

Key Responsibilities
  • Calendar Management: Optimize senior leadership's productivity through efficient scheduling and coordination of appointments and meetings.
  • Financial Management: Ensure prompt submission of time and expenses by senior leadership into our finance system.
  • Vendor and Contract Administration: Handle vendor registrations and process purchase orders for senior leadership.
  • Travel Coordination: Collaborate with our Travel Team to organize business travel arrangements, including flights, accommodations, visas, and transportation.
  • Document Management: Execute contract submission into our contract management system and manage related Docusign tasks.
  • Special Assignments: Provide administrative support for special projects as directed by the North America Chief of Staff, including but not limited to desktop research, writing, and other tasks as needed.
Requirements
  • Educational Qualifications: Bachelor's degree in business administration or a relevant field.
  • Communication Skills:
    • Excellent written and verbal communication skills in English.
    • Strong interpersonal abilities for professional interaction with all organizational levels.
  • Remote Work Proficiency:
    • Familiarity with remote work tools (video conferencing, cloud services, Microsoft Office Suite etc.).
    • Ability to support remote operations effectively.
  • Professional Experience:
    • Proven track record as an Administrative Assistant to C-level executives or senior management.
  • Adaptability:
    • Flexibility to adapt to the changing needs of senior leadership and remote work dynamics.
  • Organizational Abilities:
    • Exceptional organizational and time management skills.
    • Capacity to multitask and prioritize in a fast-paced setting.
  • Discretion and Attention to Detail:
    • High level of confidentiality and attention to detail.
  • Cultural Awareness:
    • Sensitivity to cultural differences within a global team.
Work Conditions
  • Travel is not required.
  • Ability to work standard United States (EST) business hours (3.00 P.M Jordan time A.M Jordan time).
  • Willingness to work additional or irregular hours as needed and allowed by local regulations.

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