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Sub Grant Compliance and Capacity Building Coordinator

2 months ago

Amman, Amman, Jordan Mercy Corps Full time
Sub Grant Compliance Coordinator Sub Grant Compliance Coordinator

Mercy Corps is a global team of humanitarians that partners with local organizations to respond to crises, build resilience, and promote sustainable development.

About the Role

The Sub Grant Compliance Coordinator will play a critical role in ensuring the effective management of sub grants and compliance with donor regulations and Mercy Corps' internal policies and procedures.

Key Responsibilities
  • Conduct and review sub grantee pre-award assessments and recommend modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks.
  • Prepare draft sub grant agreements and budgets.
  • Review and direct the sub grant compliance assistants/officers in reviewing the sub-grantee financial reporting package, amounts, calculations and supporting documents, ensuring compliance with supporting documentation matrix and ensuring all transactions are eligible and well documented.
  • Responsible for tracking the partners' /CBOs submission of financial reports and payments to ensure timely transfer of resources, avoid delays in implementation after reviewing the subgiants Request for Payment, and reconciled with general ledger.
  • Following up on all sub grant compliance issues, audits, and document resolutions.
  • Maintain sub grant tracking as well as financial files in accordance with the Field Finance Manual.
  • Conduct partner/CBOs site monitoring visits as per monitoring plan and provide report to Sub grant
Capacity Strengthening and Support to Local Partners
  • Work closely with partners/CBOs to identify capacity development priorities in financial management, reporting, etc.
  • Conduct finance and compliance training for local partners/CBOs, including orientation for new hires, making visits to partners'/CBOs offices, providing necessary resources or materials, etc.
  • Provide guidance to grantees in how to meet special award conditions, including providing templates for procurement, accounting, HR and financial management as relevant. Meet with grantees to explain the best practices in these procedures and support their customization of these policies.
  • Responsible for financial management capacity support to partners/CBOs through on-going support, coaching, and mentoring throughout sub-grant lifecycle and in line with agreed-upon capacity development plans.
  • Creatively problem solve with partners/CBOs to develop protocols and procedures that are both compliant and contextually appropriate.
  • Work with partners/CBOs to develop their financial policies/procedures as required.
  • Follows up on financial capacity development plan effectiveness and participates in lessons learned sessions to create actionable items for future improvement for both the Project and its partners/CBOs.
Operational Finance
  • Be familiar with the field finance manual, procurement manual and any additional MC Regional or MC Jordan policies (National Staff Policy Handbook, cash management, regional travel, etc).
  • Be knowledgeable and stay abreast of Mercy Corps financial sub awards policies and procedures and Donor regulations.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Security
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.
Safeguarding Responsibilities

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity.

We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme.

By applying for this role an applicant confirms that they have not previously violated an employer's sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy.

Accountability

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work.

Minimum Qualification & Transferable Skills
  • Six or more years of finance experience, including budgeting and grant management or auditing
  • A university degree in finance, accounting or a related business field is required.
  • Three years' experience in the Finance Department of an non-governmental organization
  • Good understanding of major international donor rules and non-profit accounting
  • Prior experience with computerized general ledger software
  • Advanced computer skills in MS Office programs, particularly Excel and Access.
  • Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
  • Excellent oral and written English skills
  • Prior experience with grant to private sector is a plus.
  • Experience in USAID regulation is required.
Success Factors

The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.

A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.

The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical.

Competencies
  • Delegating Responsibility
  • Action-oriented
  • Decision-Making Skills
  • Attention to Detail/accuracy
  • Analytical Thinking
Living Conditions / Environmental Conditions

The position is based in Amman, Jordan or other Middle East Mercy Corps locations and it requires up to 40% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited.

Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world's most complex challenges.

We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all.