Supply Officer

Found in: beBee S JO - 4 weeks ago


Amman, Jordan Médecins Sans Frontières Full time























 

 

 

 

RECRUITMENT NOTICE

INTERNAL & EXTERNAL

Médecins Sans Frontières (MSF)

is recruiting in Amman a Supply Officer (Medical Procurement)

 

CONTEXT

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. Médecins Sans Frontières is seeking a Supply Officer (Medical Procurement) in Amman.

 

SCOPE OF RESPONSIBILITIES

Organizing and supervising the daily supply chain activities, in the coordination, according to MSF protocols and standards in order to ensure the optimal running of the mission.

        Accountabilities :


Being responsible for the order, purchase, in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
Collecting claims from the field, analyzing causes and making corrective actions.
Informing the Supply Team Leader and Mission Pharma responsible in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission


 

Specific scope of responsibilities :


Ensures an efficient implementation of supply chain activities (order management, quotation management, purchase management)
Is able to back up and support the other supply team member to ensure a flexible and non-person dependent HR set up.     


 

Ensure an efficient implementation of procurement management


Focusing on medical order management according to MSF local medical purchase procedure. This task is not limited to non-medical purchases when requested by line manager.
Regularly assesses the market for new suppliers to supply the recurrent needs and to source new product requested by the mission that offer the best value for money within the shortest timeframes.
To ensure all orders received especially medical categories are process in timely manner and their status are well monitor, claims/ complaint addressed and solved in the most effective way.
Responsible for the supply database update in SPOT and the correct filing and archiving of the supply documentation; HQ Pharma validation, product confirmation, quotations, supplier selection justification.
Participates in the definition of the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors.
Responsible to process invoices for further payment process and ISTD report.
Participate in order monitoring report and cash request preparation


 

Participate in medical supplier data base:


Responsible for providing medical suppliers performance feedback in SPOT and product preference to the intersectional pharmacist: price, availability, conformity of the product, lead-time, reactivity…
Participate in yearly medical supplier selection process for purchase agreement; RFQ process, supplier CBA, pharma validation, etc.


 

Additional responsibilities :


Participates actively in meetings and trainings.
Is aware of activities of other departments and respect specific rules and procedures.
Translates documents and/or interprets conversation when necessary.
Is aware of MSF objectives and activities in general and in the working context.
Duties and responsibilities mentioned above are not exhaustive and other requests might be formulated by the coordinator/manager according to the projects and/or mission's needs


 

This position will be a part of an emergency response team, but can at times also assist the regular mission. High degree of flexibility on short notice is required.

 

PROFILE:


Education: Essential degree and specialization in Logistics/Supply Chain .


Minimum requirement: Bachelor’s degree or higher in pharmacy.


Experience: Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures. Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)
Language: F/R – English                  F/R – Arabic             A – French


       * (      F – Fluent  |  B – Basic  |  R – Required  |  A – An asset)


Knowledge : Essential computer literacy (word, excel, internet
Competencies: Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles and Stress Management.


 

WORK LOCATION:           Amman – Jordan

CONTRACT:                       Fixed term contract ( Full Time) – 3 months renewable according to needs.

Probable start date:       ASAP

 

Interested applicants should submit their application in English containing curriculum vitae no later than Thursday  March  , 21st 2024 in Akhtaboot website.

 

Only SHORT LISTED APPLICANTS WILL BE CONTACTED

Notice: MSF never asks for money from candidates at any stage of recruitment process . Besides, no monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the recruitment process.  MSF reserves the right to refuse hiring of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.
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