Deputy Manager Administration

7 hours ago


Amman, Amman, Jordan VFS Global Full time
Job Description

We are seeking a highly skilled and experienced Deputy Manager Administration to join our team at VFS Global.

Key Responsibilities
  • Maintenance and Administration
    • Ensure the maintenance of furniture, fixtures, and other office equipment to ensure a smooth and efficient work environment.
    • Represent the admin team in audits and ensure compliance with all relevant regulations.
  • Contract Management
    • Implement contracts negotiated with service providers to ensure seamless delivery of services.
  • Financial Management
    • Maintain accurate records of telephone, mobile, electricity, ACs, and other vendor bills to ensure timely payment.
    • Process bills to accounts for payments and maintain receipts of invoices.
    • Ensure filing of claims and recovery.
  • Material Management
    • Process material management payments through SAP.
  • Petty Cash Management
    • Manage day-to-day requirements for petty cash by preparing vouchers and making reports for payments.
  • Record Keeping and Compliance
    • Maintain proper bookkeeping of MIS reports, audits reports, and documents like lease, MOUs, BOQs, bills, payments, etc.
    • Ensure compliance with ISO 14001 and maintain premises to preserve the environment by effectively managing power, AC systems, generators, and amenities like water, etc.
    • Ensure compliance of shops and license certifications and timely renewal of vendor contracts for all Visa Application Centers.
    • Ensure timely renewal of maintenance contracts.
    • Responsible for handover of premises on expiry of lease and takeover of premise. Obtain clearance certificates at time of handover.
  • Health, Safety, and Environment
    • Adhere to the environment health and safety policy/objectives and guidelines of the organization.

Requirements

  • Strong administrative and management skills.
  • Excellent communication and interpersonal skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Strong analytical and problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive information.


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