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NWS - Grants Manager

2 months ago

Amman, Amman, Jordan Solidarites international Full time
Proposal Development and Grant Management

Under the supervision of the Partnership and Grants Coordinator, this role is responsible for coordinating and monitoring the planning for concept notes, proposals, and grant management.

Key Responsibilities:
  • Coordinates and monitors the planning for concept notes, proposals, and grant management
  • Follows up with departments on relevant submission documents
  • Acts as main focal point between HQ and the mission on proposal submission
  • Contributes to addressing donor comments on proposals and liaises with relevant staff at HQ and mission level
Grant Management:
  • Acts as focal point for assigned grants
  • Compiles contributions from relevant departments and implementing partners and drafts high-quality concept notes and proposals
  • Reviews, proofreads, and finalizes proposal narratives before submission to HQ, checking compliance with internal and donor requirements in close consultation with the Coordinator
  • Finalizes interim and final narrative and financial reports (as needed) before submission to HQ or donor
  • Contributes to reviewing terms and conditions with donors or prime recipients before signature
  • Facilitates kick-off meetings to disseminate contractual obligations to all relevant staff
  • Coordinates and facilitates grant amendment requests
  • Facilitates grant review and pre-closure meetings
  • Files contractual project documents properly for better document management
  • Ensures partner follow-up on relevant grants, including monthly contractual obligations and progress updates
  • Ensures ad-hoc requests by donors are addressed in liaison with coordination and the field
Donor Relations and External Communication:
  • Contributes to the CD/DCD's representation with donors by providing briefing papers and accompanying meetings as requested
  • Supports the Grant Coordinator and the Reporting/Communication Officer in providing content (articles, pictures) to donors and to HQ communication department
  • Supports the development of communication materials (by the Reporting and Communication Officer) targeting donors and other external partners
Internal Communication:
  • Facilitates interdepartmental communication and information sharing from the field to coordination level
  • Keeps HQ updated on latest developments, opportunities, and challenges at mission level
Compliance:
  • Provides support to staff on donor accountability and procedures
  • Works closely with all relevant departments to proactively and regularly monitor programmatic compliance in accordance with donor requirements (progress against indicators, project schedule, facilitate project review meetings)
  • Monitors and disseminates deadlines for reporting, proposals, and audits to all relevant staff
  • Provides input and support for sub-award agreements and the vetting process in close collaboration with the Coordinator
Position Requirements:
  • Masters degree in humanitarian assistance, social sciences, international relations, or other relevant subjects
  • Knowledge of humanitarian donor guidelines
  • Partnership Management
  • Strong organisational skills
  • Strong communication skills
  • Ability to work under pressure