DAI - USAID PFMA (LTTA)– Procurement Specialist

1 month ago

Amman, Jordan DAI USAID Public Financial Management & Administration Activity Full time

"SCOPE OF WORK

USAID Jordan Public Financial Management and Administration Activity (PFMA)





Proposed Personnel


TBD




Position


Procurement Specialist




Period of Performance On/About (From – To)


Upon approval


 




Maximum Level of Effort


LTTA




Base of Operations


Field Office, Amman




position reports to


Procurement Manager





Project Background:

The Jordan Public Financial Management Activity (PFMA) aims to work in partnership with USAID/Jordan and the Government of Jordan (GOJ) to improve Jordan’s revenue system and enhance their budget management process. PFMA will build the capacity of the Jordanian Ministry of Finance and other government institutions to modernize the revenue collection system, encourage compliance—including making it easier for taxpayers to comply with tax obligations—upgrade public procurement management, and improve budget planning, preparation, and execution. Key objectives include:

1) improving the revenue raising system;

2) streamlining the budget management process;

3) optimizing public expenditure management;

4) implementing crosscutting Public Financial Management reforms such as interventions to address COVID-19.

 

Through a combination of technical assistance, capacity building, and facilitation, tangible and measurable results are expected during the anticipated five-year duration of the activity.

Position Description:

The Procurement Specialist is responsible for ensuring integrity, accuracy, fairness, and openness in all project procurement processes as well as adherence to DAI policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services and oversee the management of sub-awards, including purchase orders and subcontracts. The Procurement Specialist will oversee solicitations and price/cost/reasonability analysis and ensure complete backup documentation is collected prior to submission to Finance Team.

Key Duties and Responsibilities:

Procurement Management Systems:


Implement the mandatory use of DAI’s operations & procurement system (TAMIS).
Keep up-to-date electronic procurement records and all necessary backup documentation in DAI’s system platforms, including physical files.
Offer training to other project staff on how to utilize DAI's procurement systems when required.


General Acquisition & Procurement Duties:


Manage collecting bids and quotes from vendors, following DAI’s rules, requests, and buying plans.
Check all bidding documents for accuracy, including cost estimates and project descriptions.
Prepare and send payment requests to the finance department with all needed documents.



Keep an eye on budget forecasts and ask for updates regularly.
Help technical staff write clear project requirements.
Choose methods for selecting vendors and coordinate with the main office when needed.
Sometimes lead procurement meetings without voting, following DAI’s policies.
Help team members organize meetings and write summaries to help choose vendors.
Make sure pricing is correct and meets standards and prepare bid analysis reports.
Ensure fairness and transparency in the buying process, following all rules.
Follow DAI, USAID, and FAR guidelines strictly.
Research potential suppliers and their offerings.
Build positive, fair, and open relationships with suppliers according to buying rules.
Keep track of all buying steps and product/service delivery, working with vendors as needed.
Evaluate how well suppliers are doing.
Provide accurate information for keeping track of inventory.
Any other related tasks as instructed by management.


Qualifications:


A university/college degree in a relevant area, or equivalent experience.
At least 10 years of overall experience required.
A minimum of 3 years’ recent experience in Operations or Procurement in USAID-funded projects is necessary.
Must be able to quickly respond to urgent requests and questions.
Requires good communication skills in both Arabic and English, with polite and clear interaction.
Strong report and email writing skills in English are essential.
Capable of handling several procurement tasks at once.
Needs excellent communication and team interaction skills, able to work with all levels within the organization.
Should be energetic, innovative, ethical, and professional.
Highly organized, independent, with good technical and analytical skills, sound judgment, and focused on accuracy.
Must be fluent in English.

"

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