Procurement & Logistics Manager Gaza

Position: Procurement & Logistics Manager Gaza
Reporting to: Head of Support Services
Location: Amman, Jordan
Starting date: ASAP
Application deadline: 15/02/2026
Family Duty Station: No
R&R: No

Working Context
Over the decades, WeWorld has implemented several interventions funded by multiple donors: ECHO and EU, UN agencies as UNICEF and OCHA, as well as national agencies such as AICS, SIDA, GIZ, JICA, GFFO, FCDO, and others.
With a people-centered approach, the priorities are always identified together with the communities we serve, with a specific focus on a triple Nexus approach. The significant amount of data and analysis collected and elaborated by WeWorld in oPt inform the intervention of multiple agencies in-country. WeWorld is a member of the Global WASH Cluster and is part of all the clusters at national level: WASH (member of the Strategic Advisory Group), Education, Food Security, Shelter, Protection and Health. More recently, WeWorld has launched emergency operations and activities within Gaza to support the ongoing crisis.

Purpose of the Role
The Procurement & Logistics Manager Gaza will be responsible for Logistic/Supply Chain Management of the Mission to ensure the efficient functioning of the department including Procurement, Fleet, Asset and Equipment Management, Warehouse and Premises Management, in addition to relevant logistics and procurement compliance, archiving and reporting.

Main tasks and responsibilities
General Responsibilities
Ensures strict application and respect of WeWorld and Donors procurement procedures and guidelines
Ensures adherence to the Global Manuals and guidelines in Country
Ensures the procurement and Logistics Department and its teams are involved and contributing to every step of the supply chain and project cycle to ensure efficiency
Implement capacity building sessions for the procurement and logistics team through specific training plans based on periodic capacities assessment
Ensures the Procurement & Logistic HR setup is proactively and properly sized to the level of operations
Ensures the team under his/her supervision respects HR and ethical standards
Ensures smooth collection and/or dissemination of relevant procurement and logistics information at mission level by maintaining optimal coordination routine system and tools (meetings, reports, situation points)
Establish and maintain a pro-active inter-departmental communication and collaboration with Finance and Program and all the others
Establish and maintain a pro-active and continuous communication and collaboration with HQ Procurement and Logistics Unit, by following global indications and implementing them at Country Level
Regularly participate to coordination meetings, workshops, and working groups related to Logistic conducted in Country or online; promote ad hoc meetings with partners and other actors in Country
Support the Country Representative in conducting Risk Assessment and tailoring Risk Mitigation Measures
Supporting the implementation of the safety and security of the WeWorld staff and premises, under the supervision of the Country Representative or his/her delegate
Provide extended supervision to field offices
Participates in audits processes, ensuring the logistics and procurement documents are timely available
Collaborates closely with the Logistics Cluster, working groups, partner agencies, government, and other relevant stakeholders to identify and capitalize on common service opportunities within the country

Procurement
Supervises and support the management of Procurement Procedures in accordance with WeWorld Global Procurement Manual and Donor Guidelines from the planning to the completion
Supervise the creation and update of Project Procurement Plan by participating, in coordination with Programme team, in the definition of initial Project Procurement Plans and follow-up updates
Directly manages the high value procurement processes and all the other procedures in case of gaps or specific needs
Establishes Contract Management routine throughout project cycle including the close follow up on complex Contracts
Ensures procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews
Enforces Performance management processes for evaluating new/existing vendors and record information
Establishes a specific Procurement strategy for ensuring high quality procurement processes and outputs
Follow up with Programme Managers on the development and continuous revisions and updates of project procurement plans and their approval by the regional procurement specialist.
Conduct weekly status update meetings with the regional procurement specialist to provide regular updates at the mission level as well as to take part of operational and programmatic meetings to provide technical support and updates as required
Forecasts all upcoming launches and status updates as to balance the Procurement workload in accordance with projects goals and timing

Fleet Management
Supervises the optimization of the fleet
Ensures the respect of standards vehicle management procedures
Supervises the general follow up of the mission vehicles and reports (consumption checks, maintenance movement planning…)
Conducts spot checks of vehicle condition and equipment

Assets/Equipment Management
Ensures the respect of standard procedures and ensure the implementation of specific controls/checks
Ensures the correct management and the follow up of the equipment used on the mission (asset/equipment management database, coding, distribution, handover)
Ensures regular inventory are done and feed properly the mission's procurement tactics

Warehouse and Premise Management
Supervises and supports the logistics team to ensure the office has necessary supplies and equipment and all items are well maintained
Provides advice and guidance on all warehouse management related matters and conducts on-the-job training to warehouse management
Plan, equip, and operationalize new bases, ensuring safety, and logistics minimum standards are respected, in coordination with relevant management
Oversee base closure, including asset handover, inventory reconciliation, and documentation of lessons learned

Reporting
Centralizes all logistics information available on the mission and consolidates the required monthly reports
Assess logistics intra and inter department reporting quality for accuracy, punctuality and effectivity and support logistics staffs in deploying effective reporting structure
Is responsible for preparing supplies/service provider data base and draft resource map for existing projects
Supervise the use of procurement tracking tools (PRFU, CFU, derogation tracker, PPP tracker)
Provides inputs of procurement data for Interim and final procurement reports in accordance with donor requirements

Emergency response
Collaborates with project focal points/relevant stakeholders to develop an Emergency Response Plan for procurement and logistics, providing ongoing support (e.g Conducted market assessments to expand the vendor database for emergency operations)
Coordinated with sector clusters, working groups, and government authorities to stay updated on regulations and promote resource sharing among stakeholders

HR Management
Establishes the work schedule of the logistics team in Country, delegates activities and monitors their execution
Supports, coaches and evaluates the mission's logistics and procurement staffs
Organizes training courses for Country logistics and procurement department, in particular by running workshops on various logistics and procurement topics
Forecasts logistics and procurement HR requirements and structuring the department (lead in the recruitment process whenever necessary)
Briefs all new employees (national and expatriate) on logistics and procurement procedures, templates, chain of communication, etc.

ESSENTIAL REQUIREMENTS
Qualifications and Knowledge
Master or equivalent work experience in Logistics/Procurement/Engineering/Business Administration
Deep understanding of the country context
Fluency in English is essential

Professional experience
At least 3 years in humanitarian logistics with 2 years in similar positions in a comparable context
NGO or INGO procurement compliance experience in comparable context
Strategic Planning experience with strong analytical skills
Representation experience with institutions and participation in coordination meetings
Extensive experience in logistics and/or security management and procedures

Skills and Abilities
Leadership, planning, organization, and teamwork skills
Proactive and dynamic attitude
Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts
Interpersonal skills and intercultural approach
Good listening and communication skills
Good negotiation and conflict resolution skills
Strong commitment to the Mission of WeWorld, genuine interest for international cooperation development topics
Demonstrates integrity with regards to NGO values and ethical standards
Displays cultural, gender, religion, nationality and age sensitivity and adaptability
Treats all people fairly without favouritism

DESIRABLE REQUIREMENTS
Experience in large works contracts would be considered an asset
Previous work experiences in Gaza
Fluency in Arabic is desirable

WHAT WE OFFER
Type of contract: a first 6 (six) months contract subject to verification (achievement of specific objectives); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first period of collaboration
Economic conditions: to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex based on the role, hardship and housing based on place of work)
Annual leave: 2,5 days/month (working days)
Flight ticket: one return flight every 12 months of contract
Health insurance: covered
Show more Show less

---