Regional Finance Manager

3 weeks ago

Amman, Amman, Jordan Danish Refugee Council Full time


Job Description

Description

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Under the management of the Regional Head of Support Services (RHoSS), the Regional Finance Manager (RFM) is responsible for sound financial management and planning of DRC's operations in the MERO and at times, to extend technical guidance to country offices (when required). The post holder will be accountable for financial management and compliance of regional office and responsible for managing the finance functions. This position requires a high level of financial planning, including capacity building of staff.

Furthermore, The Regional Finance Manager should ensure a good and efficient cooperation, communication and collaboration with the Finance Department at the HQ (in Copenhagen, Denmark).

Duties and Responsibilities

Responsibilities:

  • Finance (Budgeting, Accounting and Reporting)
  • Participate in improving structures, systems and routines that enhances the effectiveness and efficiency of programme implementation in general
  • Contribute to the development of regional office plans and Financial Priorities in accordance with DRC Global Policies and guidelines that will ensure the regional staff adhere to plans and monitor results against expected outcomes and indicators
  • Participate in the preparation of budgets for new project proposals in close collaboration with respective budget holders
  • Produce and/or ensure high-level donor financial report(s) for ME regional office and of the regional projects
  • Prepare Regional office Master Budget in consultation with RHOSS
  • Produce monthly financial dashboard including gap analysis report for Management use
  • Produce and conduct BFU meetings for budget holders and technical coordinators within regional office
  • Liaise with headquarters finance and business controllers regarding Regional financial matters
  • Thoroughly verify the documents submitted for payment and provide budget codes for Regional Office costs (when necessary)
  • Ensure accuracy and timeliness of data entered into DRC Dynamics and that all expenses are in accordance with the donor budgets
  • Provide support that donor budgets are fully utilized and on time
  • Control the cash holdings and cash flow
  • High quality and timely reporting to donors, headquarters etc.
  • Ensure month end closure report to submit to HQ is accurate and timely
  • Ensure maintenance of a transparent and consequent cost-allocation system for shared costs in line with Shared Cost policy

Audit Management and Compliance

  • Accommodate and support donor financial audits of projects as well as internal financial audits at the MERO, in good coordination and communication with the Finance Department at the HQ;
  • Check and monitor the full compliance of the financial documents of the MERO expenses, considering the internal requirements of DRC but also the external requirements in terms of compliance (donors and potential legal obligations)
  • Follow up with country offices within the ME region regarding the implementation of institutional audit recommendations and support their audit action plans as and when required
  • Ensure maintenance and efficient application of audit findings tracking system in the ME region
  • Ensure compliance with DRC financial procedures as well as with local legislation. The Regional Finance Manager is responsible for maintaining efficient controlling mechanisms within the area of responsibility

People Management and Leadership

  • Lead and manage the Finance team in the ME regional office
  • Participate in the recruitment of key Finance staff in the country offices (when requested for support)
  • Work to build the capacity of finance staff as well as programme staff for a good budget management through frequent in-service training sessions and mentoring support
  • To actively support talent management initiatives within the wider DRC finance community

DRC Dynamics ERP System

  • Actively engage and potentially co-lead within the ME region the implementation of finance related new development, rolled out by HQ
  • Ensure ERP Finance and project functionality is properly used by Relevant staff
  • Organize and train on DRC Dynamics Finance and projects functionality in the regional office
  • Act as Super User for most of the Projects & Finance functionality

Others

  • Any other reasonable tasks as assigned by the line manager

About you

Experience and technical competencies: (include years of experience)

  • At least (5) years' experience in a senior financial management position
  • At least (3) years' experience with people management
  • Proven experience in managing large budgets
  • Proven leadership skills and competence in people management
  • Competence in providing technical guidance and training
  • Proven experience in working with national partners, local/government authorities
  • Experience working for a leading INGO, with in-depth knowledge of donor requirements
  • Advanced proficiency in Excel as well as experience working on ERP system

Education:

  • Master's degree in Finance/Accounting or Business Administration
  • Professional Qualification such as ACCA, CMA, CPA or equivalent relevant education is desired

Languages

  • Full professional proficiency in English (verbal and written)
  • Arabic – Excellent
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