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Finance Coordinator
3 months ago
Identify administrative partners
Monitor the development of exchange rates and prices
Team management
Work with administrators to define administrative personnel needs during the mission and recruit according to allocated resources and Solidarités International's operational strategy
Train and appraise the financial administrative team
Coordinate, plan and supervise the activities of the financial administrative team
Lead meetings for the financial administrative team
Financial, accounting and budgetary management
Define the expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle
Consolidate the mission's monthly closing accounts
Verify the accounts before they are sent to headquarters
Consolidate and check the Allocation boards
Prepare, monitor and revise the mission's financial programming
Complete the consolidation of monthly Budget follow up and ensure that the mission remains financially stable
Make connections between budgetary consumption and activity progress. Propose solutions if necessary
Monitor the mission's operating costs
Train the mission's senior staff in how to use the Budget Follow up
Prepare and assist with possible audits or inspections
Prepare and consolidate the financial sections of proposals
Integrate the new donor contracts into the financial management of the mission's projects, adhering to Solidarités International procedures
Administrative management of the mission
Negotiate and draw up partnership contracts with local partners and ensure that they are followed and complied with
Supervise paper and digital record-keeping, as well as ensuring the security of administrative documents
Supervise the quarterly mailing of administrative archives to headquarters after validation of the Internal Control Department
Select and contract a lawyer who will examine legal issues and limit any legal risks
Cash management
Manage the cash flows between headquarters and the mission, and ensure that bases receive supplies
Ensure that the cash box and coffers are well kept and that funds are secure at all bases
Compile and monitor cash flow forecasts and forward them to headquarters
Reporting/communication
Ensure regular financial reporting to headquarters, on a schedule defined by the administrative calendar
Ensure that Solidarités International's in-country registration is followed up
Organize and run information and coordination meetings
Produce financial reports that are in line with financial donors' administrative procedures
Establish and maintain relationships with the administrative authorities at the national level. Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms and insert it into Solidarités International's documentation
Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so
Act as a link between headquarters and the field for all matters relating to finance
Job Requirments:
Finance, Business Administration
Financial management skills (budgeting, monitoring and reporting)
Accouting skills including usage of softwares
Advance excel skills
Great communication, time management, team management
Autonomous, organized, ability to prioritize and to work under pressure
Strong computer skills essential
Mission
Goal/purpose:
The finance coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.
As coordinator, he/she is responsible for guaranteeing the financial balance of the mission and for ensuring that all Solidarités International procedures, donor procedures and all laws of the country in which Solidarités International is intervening are respected.
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