Receptionist

Mission/ Core Purpose of the Job:

Providing direct administrative support to the HR Department and other stakeholders of the company to ensure efficient operation of the office. Carrying out a variety of administrative duties such as filing, typing, copying, binding, scanning, answering phone calls, scheduling meetings/events, supporting visitors, running procurement and reserving travel trips. 

Key Tasks:

- Assist, and support the HR department & director in Documentation, Archiving, Meetings, Letters, and admin tasks.

- Oversee, supervise, and perform all administrative tasks in the office including maintenance issues.

- Interacts with clients, visitors, and vendors.

- Creating, maintaining, and entering information into databases.

- Handle and follow up on the procurement process of the company.

- Organize meetings, conferences, gatherings and events for the office.

- Work as a receptionist, dealing with and receiving income calls and fax acting as the focal point of the company.

- Accomplish external tasks/trips assigned by the director and/or HR department.

- Manage office boys and make sure that the office is always neat and clean all the time.

- Any Tasks assigned by the Line Manager.

Supervisory / Leadership / Managerial Tasks:

N.A.

Minimum Requirements:

• Education: Diploma or BSc. in Business Administration or equivalent.
  
• Experience Required: 0y to 2y
  
• Training: Any related courses

Competencies

• Knowledge: Document Control, Office Management, Planning and Controlling, Advanced Office Applications, MS Office Suite.
  
• Skills: Accountability, Assertiveness, Attention to Detail, Commitment, Organization, Teamwork, Time Management, proficiency in English.
  
• Behavioral qualities: Communication, Goal-Setting, Empathy, Passion for work, Continuous Development, Self Confidence, Resilience.

General Working Conditions/ Inherent Requirements

Job Office-based, Flexibility to have external trips/missions.